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UNAPPROVED AGM MINUTES - 2021

UNAPPROVED MINUTES OF THE VIRTUAL ANNUAL GENERAL MEETING HELD BETWEEN 6th MARCH AND 10th APRIL 2021


PREAMBLE

The governing document of The Caughley Society requires it to hold an Annual General Meeting every year at the time of its April meeting.  Under the coronavirus rules, it was not possible to hold this face-to-face, but the committee of trustees agreed to hold it by email (or post for those members not registered as having email).  This was to ensure that, as a charity, the Society continued to demonstrate its continuing good governance.

PRESENT

On 6th March 2021 papers were sent to the membership of 101 households by email, or by post where no email address was available, with a request for votes to be returned by 10th April 2021.  36 votes were so received, all in favour of items 1, 3, 4, 5 and 6 below.

1.  APPROVAL OF MINUTES

The minutes of the AGM held between 23rd March 2020 and 4th April 2020 were APPROVED.

2.  REPORT FROM THE CHAIRMAN AND OFFICERS

The chairman’s report had been circulated to all members. It read as follows:

















3.  ACCOUNTS FOR 2020

The income and expenditure accounts for the year ending 31 December 2020 had been prepared by the treasurer, Thelma Smith, and circulated to all members.  In line with Rule 23, these had been examined by John Benbow.

It was AGREED that the accounts as presented be adopted.

4.  SUBSCRIPTIONS FOR 2022

In the light of the chairman’s comments regarding the increased cost of envelopes and postage for the newsletter, it was AGREED to increase subscriptions for 2022 by £5 i.e. UK: £25 per household; overseas in sterling: £30 per household.

5.  ARRANGEMENTS FOR EXAMINING THE ACCOUNTS FOR 2021

John Benbow had kindly offered to examine the accounts for the financial year 2021.  This was AGREED.

6.  ELECTION OF OFFICERS AND COMMITTEE MEMBERS FOR 2021/22

The following elections were AGREED:

Chairman - Chris Riddle
Secretary - Roger Thornhill
Treasurer - Thelma Smith
Archivist & librarian - VACANCY
Meetings organiser - Chris Riddle
Membership secretary - Ivor Smith
Newsletter distribution - Chris Riddle
Newsletter editor - Roger Thornhill
Press & publicity - Olly Cartwright
Programme secretary - Ann Stubbs
Committee member - Simon Bailey
Committee member - David Byrne
Committee member - Tim Dawes
Committee member - Allan Smith
Committee member - Phil Thomas

Secretary’s note: Unfortunately Ann Stubbs has had to stand down, leaving the post of programme secretary vacant.

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